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Any
equipment, books, manuals, hardware, etc. which may be purchased
for a project become the property of the Senior Engineering Project course, and must
be checked-in to the course system at the time of purchase
or when the items arrive. All items purchased must be
returned to 104 TB at the end of the project. All manuals,
software discs, boxes, packaging, etc. must be returned
with the purchased equipment for use in future projects.
The only exceptions to this are items that will be consumed
during work on the project.
Contact
104 TB for guidelines if the team intends to deliver purchased
items to the sponsor at the end of the project.
Go to
104 TB for purchase authorization, forms, help, procedures,
etc.
YOU
ARE NOT AUTHORIZED TO PLACE YOUR OWN ORDERS.
Purchasing
Procedures:
 You
can download a PDF
Purchase Request Form, here
(To
read this file, you must have the Adobe Acrobat Reader installed
on your computer.The link below will take you to the Adobe
website where you can download the latest version.)
General
Purchasing Procedures
I. Identify the vendor.
A. University of Illinois
- Central
Stores (1609 South Oak, Champaign: 4-5189)
-
ECE Storeroom - electrical supplies (60 Everitt Lab: 3-1916)
-
MRL Storeroom - tubing/misc. (190 MRL: 3-1375)
- O&M
Storerooms - misc. (1501 South Oak, Champaign)
3-4330 - custodial,
paint, grounds, & lumber
3-4333 - electrical
and metal; hardware, plumbing & industrial supplies
3-4334 - receiving
3-2119 - tool checkout
-
Chem Stores - chemical supplies (256 Noyes Lab: 3-3104)
-
Photo Stores - photo supplies (54 E. Gregory: 3-4677)
-
Illini Union Bookstore - (809 S. Wright: 3-2050)
Departmental
Charge Form
B.
P-card purchases (University Purchasing Card)
- Can
be made on-line. You must use the computers in 104 TB.
Credit card information will be put in by Peggy or Holly
- For
large purchases a member of the staff will have to accompany
you to use the credit card.
Purchase
Request Form
C.
Peggy Cash Reimbursement
The
104 TB office has petty cash. For purchases of $50.00
or less, please bring your receipt to 104 TB to receive
immediate reimbursement. You MUST have a receipt to receive
your money. For amounts above this, please see 104 TB
before making your purchase.
D.
All Others
Consult
the variety of catalogs in the lab.
(Only if items are not available within UIUC or
through vendors with open orders, will we consider writing
individual orders to other vendors, or use of petty cash.)
II.
Write a draft of your order-as
completely as possible. Blank
forms are available in 104 TB or use one
of the links above. Be sure to include the following information:
A.
Vendor
If UI: (name of shop, phone, estimated cost)
Other vendors: (name, address, phone #, fax #, and FEIN)
B. Item(s) being purchased
(catalog number (if applicable), description, quantity,
and price)
C. Your name, phone #
and group #
D. Any unusual information
such as:
FAX order, overnight delivery, prepayment required, etc.
III.
Your order must be processed in 104 TB.
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